Administrative Secretary - Medical Imaging

Job Description

• Provides full administrative and secretarial assistance to the Chief Of Medical Imaging, Assistant Chief of the Medical Imaging Department, Director of Interventional Radiology, Radiologists, Medical Imaging Supervisor and Team Leads.
• Ensures that all staffing Schedules, (Daily and On-Call are distributed hospital-wide and internally).
• Coordinates Departmental meetings as required including notification to members, organizing of room, distribution of agenda, taking and transcribing minutes, ordering of refreshments as required etc.
• Orders business cards and radiologist stamps as necessary for Assistant Chief of the Medical Imaging Department, Director of Interventional Radiology and Radiologists.
• Assists the new employees as needed as well as Department Orientation of new staff.
• Initiates, coordinates, and assists other colleagues as the workload requires.
• Distributes internal and external mail daily to the Staff.
• Understands the policies, procedures, and priorities, seeking clarification as needed.
• Attends to all telephonic inquiries in a professional /efficient and co-coordinated manner.
• Maintains equipment and work area clean, tidy, and hygienic along with keeping food and drinks away from all work areas and personal items out of sight.
• Monitors stationery in all areas and ensures / orders the required stock regularly.
• Ensures daily that all examination schedules of patients have been distributed to each radiologist on Modality that day.
• Coordinates In-service training, and education schedules as required including notification to members.
• Checks and coordinates staff timesheets, overtime sheets, leave requests etc.
• Efficiently types all department notices and memorandums.
• Monitor the turnaround time (TAT) for reporting and notify radiologists of any pending reports.
• Maintains the daily report of unassigned and nearly breaching radiological exams and informs the Radiologist concerned.
• Distributes the tests among radiologists while the assignment to the common pool of radiologists is assigned.
• Performs Environmental checks and report findings.
• Monitors and reports the radiology daily work list for pending exams which is missed to be completed.
• Monitors and reports the radiology completed list for unassigned studies to radiologists.