Point of Care Testing Coordinator

Job Description

• Coordinates daily administrative tasks, including correspondence, filing, data entry, and document control.
• Supports meeting scheduling, prepares agendas, records minutes, and follows up action items.
• Ensures timely preparation and submission of reports, trackers, and departmental updates.
• Manages departmental calendars, training schedules, logistics, and resource requests.
• Assists the department in preparing required documentation for audits, inspections, and internal reviews.
• Maintains accurate, accessible, and up-to-date files, logs, records, and control documents in compliance with AHD and regulatory requirements.
• Ensures all departmental documents follow established formatting, version control, and approval protocols.
• Supports compliance with JCIA, DHA, and AHD documentation standards.
• Assists with data collection for audits, KPIs, quality initiatives, and performance monitoring.
• Prepares routine and ad-hoc reports, statistics, dashboards, and summaries as assigned.
• Ensures data accuracy, completeness, and timely submission.
• Tracks departmental KPIs, incidents, follow-ups, inventory needs, or project milestones as relevant.
• Maintains and updates trackers, spreadsheets, and internal databases.
• Serves as the primary point of contact for routine inquiries, routing matters to appropriate staff when required.
• Maintains effective communication with internal departments, external partners, and service providers.
• Ensures timely dissemination of departmental announcements, guidelines, and updates.
• Coordinates follow-ups to ensure completion of pending tasks or requests.