Operating Theatre Scheduler

Job Description

• Demonstrates ability to prioritize tasks ensuring effective functioning of the unit.
• Follows the chain of command in reporting incidents or concerns.
• Prioritizes workload and completes correspondence in a timely manner.
• Provides information to prospective customers and hospital staff by answering all specific inquiries regarding patients’ queries.
• Ensures safe working environment through strict compliance with Hospital Policy and Procedure regarding safety, infection and security, etc.
• Demonstrates the knowledge and skills required in responding to codes and other emergency situations. Actively participates in mock codes.
• Follows guidelines for scheduling to build the daily schedule of the procedures in accordance to the OR slots/utilization availability
• Reviews schedule with OR manager and Chief of Anaesthesia for effectiveness by identifying and proposing changes required in accommodating scheduling needs.
• Demonstrates awareness and knowledge about physicians’ privileges.
• Allows sufficient time for each procedure according to physician’s request and average time taken per procedure; leaves enough time between cases for an adequate turnover of the room and equipment.
• Refers special equipment/instrument requests to CSSD Supervisor / OR Desk Nurse as booking is made.
• Maintains up to date “on call” schedule file for physicians.
• Notifies appropriate OR staff of changes in surgical schedule.                                        
• Liaises with Anesthetist “on call” and OR Desk nurse in relation to add-on and emergencies for that day.                              
• Provides and maintains accurate statistical reports.                                          
• Sends/receives faxes, photocopies.                                          
• Demonstrates efficiency on computer literacy and in Meditech system.                       
• Schedule anesthesia appointments as requested.                                
• Maintains/orders unit stationery/forms in coordination with the Manager.                                
• Shares knowledge and skills with colleagues and others.                                 
• Efficiently enters charges and orders into Meditech system.                                          
• Ensures prompt and constant correct billing entries.                                         
• Enters Physicians charging fees.                                 
• Ensures Insurance forms and cost estimates are available prior to OR scheduling.                     
• Answers phone call in a polite and professional manner using proper telephone etiquette.              
• Adheres to the hospital policy HPP-206 “Identification of Patient” during appointment booking and registration.                               
• Liaises with Insurance and Finance departments.                                 
• Assists in orientation of new staff member.                                           
• Ensures that the place of work and surrounding area is kept clean & organized at all time.                       
• Demonstrates adequate Medical Surgical Terminology.                                   
• Ensures that the OR scheduler desktop is up to date to reflect 24hrs status for OR booking scheduling.                                         
• Acts as an interpreter when needed.