Medical Secretary - Med Affairs Administration

Job Description

• Coordinates departmental committee meetings as required including notification to members, booking of room, distribution of agenda, taking and transcribing minutes, ordering of refreshments as required etc.
• Coordinates and oversees the Credential and Privileging process for all full-time physicians and
• community physicians.
• Takes minutes of the meeting.
• Monitors and tracks the privileges expiry dates of full-time, community and part-time physicians and assists in the re-privileging process.
• Monitors and follows up compliance with mandatory education and Life Support Training Courses for full-time and community physicians.
• Monitors and follows up on Malpractice Insurance expiry dates for community doctors and assists in the renewal process if required.
• Updates the Chief Financial Officer's (CFO) office regularly to ensure continuity of their insurance coverage.
• Assists physicians on the internal Continuing Medical Education (CME) or/and educational activities such as medical lectures etc. including obtaining CME credit points from Dubai Health Authority (DHA) for lectures when required.
• Applies, renews, and monitors the part-time license of the Community physicians.
• Collects, records, and monitors CME/ Continuing Professional Development (CPD) requirements of full-time physicians and ensures timely submission for license renewal.
• Processes physician's new privileges requests and updates the relevant departments with the addition/deletion privileges.
• Supports the Chief Medical Officer (CMO) office for Joint Commission International Accreditation (JCIA) and other accreditation-related tasks.
• Files documents such as (CME) certificates, logbooks, Medical Malpractice Insurance (MMI) certificates, licenses, reappointments, etc.
• Maintains confidentiality by ensuring the protection and integrity of sensitive information.
• Recognizes and comprehends the department's goals and objectives.
• Takes initiative and offers suggestions for enhancing services.
• Performs ad hoc duties as required.