Dental Purchasing Officer

Job Description

• Process purchase requisitions for dental supplies, materials, and equipment in accordance with approved procurement procedures.
• Obtains quotations, performs basic price comparisons, and ensures cost-effective purchasing aligned with approved vendor lists.
• Follows up with suppliers on purchase orders to ensure timely and accurate delivery of items, addressing discrepancies when required.
• Maintains ongoing communication with approved dental suppliers to clarify product specifications, delivery dates, and order status.
• Supports price discussions and contract renewals by preparing relevant data for the Procurement Supervisor/Manager.
• Monitors vendor performance (quality, delivery accuracy, responsiveness) and escalates concerns appropriately.
• Tracks and updates stock levels for dental consumables and materials, identifying low stock and urgent replenishment needs.
• Coordinates with dental clinics/departments to validate consumption trends and adjust purchasing volumes when necessary.
• Assists in minimising waste, expiry, and overstocking by ensuring timely and appropriate ordering.
• Prepares and organises purchase orders, quotations, supplier records, and delivery documentation in line with procurement policies.
• Ensures all purchased items comply with healthcare quality, safety, and regulatory requirements.
• Supports audits by ensuring procurement files are complete, accurate, and properly archived.
• Assists in monitoring purchasing expenses related to dental operations and ensures alignment with approved budgets.
• Generates periodic procurement reports (e.g., cost summaries, vendor comparisons, consumption updates) as requested.
• Flag unusual price increases, abnormal consumption patterns, or supply risks for supervisory review.